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Satisfactory Academic Progress Policy

Federal regulations mandate that a student receiving Financial Assistance under Title IV programs must maintain satisfactory academic progress in his/her course of study regardless of whether or not financial aid is awarded each semester. PCCD Financial Aid Satisfactory Academic Progress Policy is applied consistently to all Financial Aid recipients. Students pursuing a Certificate, Associate Degree, or Transfer are responsible for understanding and adhering to the financial aid satisfactory academic progress policy.

Mandated by Federal and State Regulations, Financial Aid (FA) Satisfactory Academic Progress is measured with the following standards:

  • Qualitative Standard (Cumulative Grade Point Average)
  • Quantitative Standard (Pace of Progress)
    • Pace of Progression
    • Maximum Time Frame

Qualitative

Students must maintain a Peralta Community College District cumulative GPA of 2.0 or above.

Quantitative

1.    Pace of Progression

Student must complete 66.6% of units attempted each semester in order to complete their program within the maximum time frame, or 150%.  A guideline to assist you is as follows:

 

PLEASE NOTE:Attempted units are all units/classes in which the student was enrolled thru census week.  Therefore some W’s may be included in the “attempted unit” total.Units AttemptedMust CompleteUnits AttemptedMust Complete
0.50.5149.5
1114.510
1.511510
21.515.510.5
2.521611
3216.511
3.52.51711.5
4317.512
4.531812
53.518.512.5
5.541913
6419.513
6.54.52013.5
7520.514
7.552114
85.521.514.5
8.562215
9622.515
9.56.52315.5
10723.516
10.572416
117.524.516.5
11.582516.5
12825.517
12.58.52617.5
13926.517.5
13.59

 

2. Maximum Time Frame

Maximum Time Frame is the pace at which students must progress through their program of study to ensure that they will graduate within a maximum timeframe;

Students should complete their educational objective within a maximum time frame of 150%, or 90 attempted semester units for a standard two-year program. Programs shorter than two (2) years will be monitored for completion of the same 150% unit maximum time frame. Note: All completed and accepted transfer units are also counted in the 90 units attempted when used toward a degree or certificate at a Peralta College.

 

  • The Financial Aid Office will review each student’s record at the end of each academic semester. Students who do not meet Satisfactory Academic Progress (SAP) requirements at the end of their first semester will be notified by the Financial Aid Office that they have been placed in Financial Aid Warning status. If while on Financial Aid Warning Status, students fail to meet the SAP standards for the second time they will place on Financial Aid Disqualification Status and all aid for the term will be cancelled.  (With the exception of the BOG Fee Waiver). Students may reinstate eligibility by complying with Satisfactory Academic Progress Standards in a term without receiving Financial Aid.
  • Students who are on FA warning and who improve their academic performance as defined by the qualitative and quantitative standards will be placed back in good standing and may be eligible to continue to receive financial aid for following semesters.
  • Students who are on FA warning who fail to meet the FA Satisfactory Academic Progress Policy will be placed on FA dismissal and denied further funding until they meet the qualitative and/or quantitative standards again.
  • Students who exhaust the Maximum Time Frame allowed for a program of study will be placed on financial aid dismissal.
  • A student who successfully appeals a FA dismissal status is placed on FA probation and eligible to receive Title IV aid as long as the student continues to complete and adheres to all conditions listed on the approved appeal.
  • Students may also regain eligibility by complying with Satisfactory Progress standards in a term without receiving financial aid.
  • Students receiving financial aid must maintain a cumulative 2.00 grade point average (GPA).
  • Grades of “A”, “B”, “C”, “D” and “P” will be considered credit hours attempted and earned.
  • Grades of “W”, “F”, “FW”, “CR”, ”NC”, ”P”, ”NP” and “I” will be monitored and included toward calculation of the 150% unit maximum time frame.
  • Students with a Baccalaureate (Bachelor’s) or other graduate degree are considered to have surpassed the maximum time frame and will be required to complete a financial aid petition/appeal to be considered for a student loan. Note that filing an appeal may not qualify a student for financial aid eligibility. The decision of the college on appeals is FINAL and may not be contested.
  • A student may reinstate eligibility for financial aid by complying with Satisfactory Academic Progress standards in a term without receiving financial aid.
  • A student may lose eligibility for financial aid by NOT complying with Satisfactory Academic Progress standards in a term the student did not receive financial aid.

Courses where the student receives an incomplete ( I ) at the end of the semester or term, will count as attempted credit hours and as a non-passing grade when assessing if the student will meet 66.66% Pace of Progress Rule and/or if the student will be within the Maximum Time Frame Rule limit.

There is no specific limitation on the number of times a student may attempt a course under the FA Satisfactory Academic Progress Policy. All course attempts, even repeated courses, will count when assessing if student will meet the 66.66% Pace of Progress Rule and/or the Maximum Time Frame limit.

Students who withdraw from the college must still maintain FA Satisfactory Academic Progress. A complete withdrawal will always have a negative effect on a student’s standing under this policy. If a student withdraws from school during the semester, his grades for the semester will be all “W”s. These grades are not passing; therefore the student will not meet the Pace of Progress Rule and will be placed either on FA Warning or FA dismissal depending on what the student’s status was before the semester began.

Hours attempted in any Summer Session will be included in the assessment of the 66.66% Pace of Progress Rule and the Maximum Time Frame Rule limit.

Transfer hours which have a PCCD equivalent are counted in the assessment of the 66.66% Pace of Progress Rule.

Transfer hours which have a PCCD equivalent are counted in the Maximum Time Frame calculation.

If a student receives financial aid for remedial coursework, and completes one year or 30 units, no further aid will be paid for remedial study. The student may continue to enroll in remedial classes, but financial aid payments will be calculated only for degree-applicable coursework. Remedial coursework will count toward the 2.0 GPA and 66.66% units completion requirements (SAP Standard). However, all ESL and 30 units of Remedial coursework will be subtracted in the calculation of the maximum time frame allowed. Satisfactory academic progress is monitored each term.

Students who enroll in excessive ESL coursework (over 45 units) without enrolling in classes leading toward their stated educational major or goal will be notified by the Financial Aid Office and requested to meet with an academic counselor to determine proficiency to enroll in at least one class leading toward the declared major. ESL students will be strongly urged to en­roll in coursework that will assist them in completing their educational goal.

ESL and remedial coursework will count toward the 2.0 GPA and 66.66% units completion requirements (SAP Standard). However, all ESL and 30 units of Remedial coursework will be subtracted in the calculation of the maximum time frame allowed.

A student may appeal for failure to meet the GPA standard, the term unit requirement, or pace of progression.

The appeal form can be picked up from your home campus financial aid office. The student is responsible for providing sufficient information in the written statement to substantiate the existence of extenuating circumstances. Additionally, the student statement must address what steps he/she has and will take to prevent a similar circumstance in the future. The student must meet with an academic counselor to complete a full Student Education Plan (SEP) outlining the program of study and the courses required to complete the program of study.

An appeals committee will review the appeal and make a decision on whether to approve or deny the financial aid appeal request. The student will be notified of the decision by email and/or formal letter. The appeal process is final and cannot be appealed.

Students are subject to a two appeal limit. However, special exceptions can be made by the financial aid supervisors at each college on a case-by-case basis to allow additional appeals beyond two.

Students placed on FA Warning or FA Suspension will be notified via email and regular mail, of their status after grades post on STC’s computer system.

If there are unusual mitigating circumstances, the FAO Supervisor can utilize professional judgment to review a SAP appeal on a case-by case basis. These appeals are carefully re-examined. Appeal decisions by the FAO Supervisor are considered final and uncontestable.

A student will not be retroactively paid a Title IV grant for a semester after an appeal is denied.  However, there are migrating circumstances in which a Direct loan can be retroactively paid within the aid year at the discretion of the financial aid office.

Students who have already received a Baccalaureate (Bachelor’s) or a graduate degree are considered to have surpassed the maximum time frame and will be required to complete a Financial Aid Appeal to receive any financial aid.

Students who have been placed on financial aid probation are removed from this probation status if minimum requirements are met in the probationary term.